Click here to read more about the December 2020 Updates! One day, a friend asked me how to sort a bar chart in descending order. However, the order of those eight curves seems to be random. A document ... After merging the information from a data source into a document, you may decide that you only want to open the merge ... Excel allows you to define names that can refer to either ranges of cells or to constant information, such as formulas. Click the "Up" or "Down" arrows in the box to change the position of the legend. 2. Right click the chart, and click Select Data in the right-clicking menu. Hi Allen, I notice when I have a primary & secondary axis, with both columns and lines plotted, it will not let me re-order. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Unfortunately, this does not work for stacked bars. This happens if I try to do it in the legend or otherwise, but does not happen for regular pie charts. To reverse the order of legend items in a stacked bar chart in Excel, please do as follows: 1. In order to change the format, right-click the legend and select Format Legend. To force a line break in your custom legend text use %(CRLF): . Maybe it's because I'm using a map display? When you click OK, the chart is replotted and the legend updated to reflect the plotting order. If you have multiple Y output categories in your chart, such as multiple bars, make sure to use a comma to separate each value here. For each curve he defined a plot order. Decent solution that involves not touching the source data To change the data series manually, try this little trick: click one of the data series in your chart. ascending… When I change the series order, it updates the bars as well as the legend. Program Successfully in Excel! (Thanks for your site anyway.). This matches the bottom-to-top stacking order of the series in the chart. Displaying information using charts in Excel is easy and there are a variety of chart styles to choose from. The data is sorted in descending order." Customize Chart Legend. She replied: "I did. Click the Insert tab and insert a text box control. He is president of Sharon Parq Associates, a computer and publishing services company. Commenting privileges may be curtailed if inappropriate images are posted. (I haven't tested this - just an idea), I'm having the same issue as Dean and Lester. To change the sort order, follow these steps: Select the pivot chart Series are ordered in the legend according to the order that they are processed by the Reporting Services processing engine. I guess I just have bad luck. Make sure it’s editable. Enter your address and click "Subscribe. Change the fourth parameter and Excel immediately replots your data and updates the order in which items appear in the legend. I have a line over stacked columns. Thanks in advance I’ve created a scatter plot but the factor that gives the colour is mixed up. If the data series are plotted in this order, then that is the order in which they will appear in the legend from top to bottom (for legends positioned at the left or right of the chart) or from left to right (for legends positioned at the top or bottom of the chart). Effect of Series Type on Order of Legend Entries Series are listed according to chart type, regardless of their plot order. This article should help explain what is even possible. The key, then, is to change the order in which your data series are plotted, and then Excel automatically changes the order in which they are displayed in the legend. In an Excel chart, the series is in a particular order, and the legend entries are listed in their own particular order based on certain criteria. Check out the top community contributors across all of the communities. your comment (not an avatar, but an image to help in making the point of your comment), I really didn't know how to do it. ; You can do the same thing in Plot Details. in each category we have only one set of data, so no need of legends here. expression.Position. I have the same problem as Dean. Changing from the Legend and Axis fields. 1. In the legendupdate dialog box, set Auto Legend Translation Mode to Custom and insert "%(CRLF)" into your format string. This displays the Chart Tools, adding the Design, Layout, and Format tabs. Copyright © 2020 Sharon Parq Associates, Inc. Pretty basic, yet extremely useful! In the pivot chart legend, the products are in the same order: Crackers, Snacks, Bars and Cookies. Got a version of Excel that uses the In the Formula bar, you should see something like this: The SERIES function controls what is displayed for this particular data series (the one you selected by clicking). In the Select Data Source dialog box, in the Legend Entries (Series) box, select the legend entry that you want to change. Select your chart in Excel, and click Design > Select Data. This does not work when I try it. It shows Day 1 as the left clustered bar and Day 2 on the right. This site is for you! If you would like to add an image to Your site matches many of the others that are out there, but I am just unable to change my legend order, I guess. You’ll be prompted to upload “How to change the order of legend labels” is a question that gets asked relatively often on ggplot2 mailing list. Zoran has a chart with eight XY (scatter) curves. Even the legend defaults to Series 1, Series 2, and so on, instead of using the year values in column A. Excel is putting all the columns in the legend first, then the lines after that in the legend. I am using a column header, WeekStatus to indicate Day 1 and Day 2. ", (Your e-mail address is not shared with anyone, ever.). The legend order is always tied to the data series order.). Here, Reordering Chart Data Series in Excel, you can find out how to do it manually. I have Excel 2010 and the little arrows move the legend entries in the Select Data Source, but they do not change in the chart legend.How can I get legend to change? I found that when adding a legend under "Add Chart Element", (this is for a stacked column chart) the legend order matches the series order for the "Top" and "Bottom' legend placement choices. Click here to read the latest blog and learn more about contributing to the Power BI blog! In Excel, you can use the Add Chart Element→ Legend command on the Design tab to add or remove a legend to a pivot chart. This was a graph with primary and secondary data. There needs to be a decision, on the modification of data label, a good way to accomplish this is by proceeding to the format tab seen in the tools, pick the labels you feel appropriate from the ones present, at the bottom of the menu, a button appears, click on it. 2 bars, 2 lines, bars are on top of legend despite re-ordering manually, repeatedly.Is there any fix to this? I need to be able to show a column then a line, then a column then a line in my legend, how can I accomplish that ? Any ideas? Displaying graphics in a document requires a great deal more computer processing than displaying simple text. For more information about series grouping, see Chart… I am using a column header, WeekStatus to indicate Day 1 and Day 2. I'm about to hand draw the legend and paste it as an image over the "real" legend just to work around.Thanks. When you create a chart, Excel often includes a legend with the chart. Sometimes, there's a need to move the series within a chart or within a legend. In Excel, legend keys are linked to the data in the plot area, so changing the color of a legend key will also change the color of the data in the plot area. Also, a code was posted there, which was not working for me and it was too complicated for a task like this. (See Figure 1.). Up to three images may be included in a comment. I want it in reverse order. Click on the legend name you want to change in the Select Data Source dialog box, and click Edit. Anyway, I found that if, instead of clicking on the ‘Chart Area’ to access the ‘select data’ box, I click on the ‘legend’ box, the colours don’t change! expression A variable that represents a Legend object.. In Excel charts, series are drawn in a particular order and legend entries are listed in their own particular order, based on series number, series chart type, the axis a series is plotted on, and other features, like axis category order and whether series are stacked. The chart will expand to fill in the area. review. I want it in reverse order. This example moves the chart legend to the bottom of the chart. All these parts are separate objects, and each can be formatted separately. All images are subject to The changes can be seen in Preview. ribbon interface (Excel 2007 or later)? The key, then, is to change the order in which your data series are plotted, and then Excel automatically changes the order in which they are displayed in the legend. Note: You can update Legend Entries and Axis Label names from this view, and multiple Edit options might be available. You can change the order by changing the order of fields in the data fields drop-zone. In a longer list of items, you might like the series sorted alphabetically, so they’re easier to find in the list. A variation of this question is how to change the order of series in stacked bar/lineplots. I do not think so off the top of my head unless there is a custom visual. hmm it seems that's the idea but I cannot sort by the column header i want. Legend.Position property (Excel) 04/27/2019; 2 minutes to read; o; O; K; J; S; In this article. When you click this command button, Excel displays a menu of commands with each command corresponding to a location in which the chart legend … This should be an easy feature to add into PowerBI but the vote count is too low to get it pushed. I want the opposite. This tip (13214) applies to Microsoft Excel 2007, 2010, 2013, 2016, 2019, and Excel in Office 365. your image when you submit the comment. Basically, we are trying to automate what is shown in the following picture. With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. But in case of multiple items in each category, we have to display legends to understand the scheme of things.For an example look at the below image.Here 2014, 2015, 2016, 2017, and 2018 are the main categories. How Do I Change the Labels on an Excel Chart. in my clusterd bar chart: i have percentage as values comparing different categories on the axis with Week status as the Legend. Please follow steps below to change legend position: Step 1: Click anywhere in the chart; Step 2: On the right of the chart, click "Chart Element" button;Step 3: Check "Legend" from the list;Step 4: Move mouse to the triangle on the right, and select the option (e.g., Bottom) from the pop-up list. By Stephen L. Nelson, E. C. Nelson . It's easier to interpret the chart if the data and the legend are in the same order. Thank you for this. Type a legend name into the Series name text box, and click OK. When you add a legend to a chart, the order in which the legend items appear is dictated by the order in which the data series are charted. Step 4: To move the Y Axis back to the left, right-click the Y Axis, and change the Label Position from "High" to "Low" in the "Format Axis". Outlook, this option will not be available. If I want to change the order of the Legend. I’d like to have high-medium-low but it is in high-low-medium. At the left side of the dialog box you see an area entitled "Legend Entries (Series)." I have tried both methods the chart still plots all primary axis elements and then secondary axis elements regardless of the order I put them in. To reorder chart series in Excel, you need to go to Select Data dialog. You can right-click or tap-and-hold on a legend key, and choose Format Legend, to change the color, pattern, or image used to represent the data. The Select Data Source dialog box. on popup menu Format Data Series click Order, then click individual series and click Move Up or Move Down buttons to adjust the stacking order on the Axis for the subject series. The legend is independent from the type of chart and will always start with the first series (in a vertical legend this is on top) while bar series are renderered bottom-up. Spreadsheet" shows how to maximize your Excel experience using professional spreadsheet application development tips from his own personal bookshelf. The series just happily re-order … Very frustrating having to change them back. However, when you change the order as described in the second part of the article, clicking on the chart no longer shows the range of data used by the chart. (If you want the data series to be plotted in an order different from which they appear in the legend, Excel cannot handle that. The first is the series name, the second is the X range, the third is the Y range, and the fourth is the order in which this particular data series is plotted. L to R, R to L)on which each series is plotted. If I want to change the order of the Legend. Figure 13. I've tried the approaches described in this tip, but the first series shown in my legend won't budge from pole position!I'm also NOT able to change the "order" argument in the Series function (I can edit the value in the formula bar, but Excel will not accept my change! Maximum image size is 6Mpixels. Returns or sets an XlLegendPosition value that represents the position of the legend on the chart.. Syntax. Click "OK" when … use an earlier version of Excel, visit Then I added: "Sort it in reverse order, i.e. Another way to change the order of the data series (and thus affect the legend) is to right-click any element of the chart (including the legend) to display a Context menu. With this comprehensive guide, "Mr. John Walkenbach's name is synonymous with excellence in deciphering complex technical topics. (gif, jpeg or png only, 5MB maximum file size), Notify me about new comments ONLY FOR THIS TIP, Notify me about new comments ANYWHERE ON THIS SITE. Notice that there are four parameters for the function. I was trying to sort my legend and could not find any reliable answer. Figure 1. When you change the parameter, the order parameter for all the other data series are automatically updated, as well. our ExcelTips site focusing on the menu interface. by Allen Wyatt (last updated April 6, 2018). My column: WeekStatus was created through PowerQuery... https://community.powerbi.com/t5/Desktop/Modify-the-legend-order/td-p/25337, https://community.powerbi.com/t5/Desktop/Rearrange-Pies-in-Pie-Chart/m-p/25218#U25218. When I put that in the Legend box for the clustered bar chart, It shows Day 1 as the left clustered bar and Day 2 on the right. Images larger than 600px wide or 1000px tall will To show a column, a line, another column, another line, etc., have you tried splitting the series onto 2 charts (one of columns, one of lines) using the same axis values? Current week appears on the left bar and previous week on the right. You could then order each chart's series in the desired order, stack a chart with a transparent background on top of the other chart, and move the legends up/down so that both legends show as if they were one legend. In my clustered bar chart I have 3 columns: comparing different categories with Current Week and Previous Week as the Legend. For instance, let's suppose you have four data series referred to as North, South, East, and West. The colours of my lines/data points would change spontaneously. Editing Legends and Legend Keys . If you This tip doesn't work for me as my data is in an Excel Table, not a range. Enter a new chart value into the Y values box. This method may also work for solving the issue of ordering the legend entries for a chart with mixed chart types.Another possibility (that's quite a bit of work) is to create a text box with the legend you wish, shapes to portray the series indicators, and layer the shapes on the legend/text box which would then be layered on the chart.A third option is to use the Camera tool to simulate a legend on your original chart (without the automatic legend showing). Option 1) Rank formula and create separate table. This works in all MS Office apps that you can create a chart/graph in. So how can we have all 3 charts ranking the values from highest to lowest? I want the line to be the top entry in the legend, but Excel forces it to the bottom of the legend, regardless of how I order the data. Sound like a silly question, but it is a bit confusing indeed. (If you want the data series to be plotted in an order different from which they appear in the legend, Excel cannot handle that. Change the Sort Order. There are many different parts to a chart in Excel, such as the plot area that contains the pie chart representing the selected data series, the legend, and the chart title and labels. Click the chart that displays the legend entries that you want to edit. Return to the chart and delete the default legend by selecting it and pressing [Del]. For apps that you cannot create charts in but can paste them in e.g. include the characters [{fig}] in your comment text. I was having a similar problem with a legend not updating after using the arrows on the select data window and clicking OK. Zoran would like to change the order of entries in the chart legend, but can't find a way how to make such a change. ), Dean, Lester & JimI suspect the order is by axis first, then series within the axis group. Workaround for this bug:1) change the type of graph to something else, Bar graph worked for me2) change the order of data series with any of the method described above, I used Select Data Source dialog 3) switch the type of graph back, in my case it was XY Scatter4) eventually fix some formatting lost by changing the graph type. Open the file with the chart you want to change the legend for, or insert a chart in a document. You can however change the order of the items in the legend using the reversed: true option, The legend should be rendered consistent over all types regardless of the type. To Sort Alphabetical Order: Step 1: To sort X Axis alphabetically, the quick way is to sort the table. When you create a chart in Excel, the program may automatically add a legend that explains the contents of the chart. But the order in the legend is reversed if you select either "Left" or "Right" legend placement. For example, to make a column chart with the table below. There is a similar post in which they create a new measure, however. Under these cate… Sadly, even though this post is only a month old, none of what you say here matches what I see in my Excel. If you are using series grouping, the series data is not known until processing, so that there is no way for you to re-order these items. Right click at the chart, and click Select Data in the context menu. This changes the order for the plot and for the legend, but may not change the order number in the Series formula. Edit legend through Format Legend The Format Legend dialog box will appear. So if you want the line series to be on top in the legend, try swapping the axis (i.e. ExcelTips is your source for cost-effective Microsoft Excel training. Legend will appear automatically when we insert a chart in the excel. I told her to sort the data. when I change the color of a series for a doughnut chart, I expect all the regions for that series to change as well, and they do not. In other words, this allows you to move entries with a chart style only. how do I change the order not in the legend but in the graph itself? This area details the data series being plotted. When I put that in the Legend box for the clustered bar chart. So I figured it out. Example. When he adds a legend to the chart, the eight curves are listed in it. When you create a chart in excel we see legends at the bottom of the chart just below the X-Axis.The above chart is a single legend i.e. Check out Excel 2013 Power Programming with VBA today! Actually it IS possible to change the order of the legend without changing the order of the series. We can move the Legend to top, bottom, right and left of the chart as per requirements by clicking on the “+” symbol and select the Legend option drop down and choose a required option from the drop-down. People often ask how to move series within a chart or within a legend. To tell Excel which part of the chart you want to format, select it. Click the Select Data option and Excel displays the Select Data Source dialog box. The order of chart types in the legend is area, then column or bar, then line, and finally XY. week staus is a column that takes in values 'current week' or 'previous week', https://docs.microsoft.com/en-us/power-bi/desktop-sort-by-column, How to Get Your Question Answered Quickly, Counting Same Data that Occurs over Multiple Years. You can format several attributes of the legend's ... FREE SERVICE: Get tips like this every week in ExcelTips, a free productivity newsletter. On the Design tab, in the Data group, click Select Data. be reduced. So what I did was instead of keeping 'Current Week' as the primary table to be appended, I made 'Previous Week' the primary because it does this by alphabetical order. You can select one of the entries and use the up and down arrows (just to the right of the Remove button) to adjust the order in which the entries are plotted. BUT then that will also change the order of our Assets and Moles charts. You can delete the selected entry's current value here, and type in a new value to change your chart. It would be wonderful, if you could please let me know if there is another trick to reorder groups of chart styles, if you have a chart with multiple styles say smooth scatter with straight line style. Also I had to rename my labels to. I closed the file after saving and re-opened it and the legend was correct. When I tried this trick by reorder the listing in the select data menu, it did work within a group of charts which were smooth scatter, not for the ordering of whole groups. So I end up with my legend still being the reverse order of my stacked bars. Axis first, then series within a chart in Excel is putting the... In Excel, you need to go to Select data dialog the parameter, the program may add... Box will appear Excel, you need to move series within a style... Graph with primary and secondary data it 's easier to interpret the chart scatter ) curves too... Does n't work for me as my data is in an Excel table not... You Select either `` left '' or `` right '' legend just to around.Thanks. The menu interface legend dialog box will appear and it was too for! Design tab, in the same order: Crackers, Snacks, bars are on top in legend. Left clustered bar chart: I have n't tested this - just an idea,! I added: `` sort it in the same order: Step 1: to sort the table below an. Applies to Microsoft Excel training chart or within a chart in Excel, please do follows. Name into the Y values box then line, and click OK, the are! Was trying to automate what is shown in the context menu R, R to l ) which... Complicated for a task like this the series formula your image when you create new... Order, it updates the bars as well as the left bar and Previous as. No need of legends here XlLegendPosition value that represents the position of the legend legend to... For instance, let 's suppose you have four data series in Excel, you need to move the order... More computer processing than displaying simple text series formula tab, in the graph itself not. Category we have only one set of data, so no need of legends here to... Non-Fiction books and numerous magazine articles to his credit, Allen Wyatt ( last updated April 6 2018... Here, and Format tabs swapping the axis group great deal more computer processing than displaying simple text an feature... In column a to change the parameter, the eight curves are listed in.... Within the axis with Week status as the legend can create a new value to change the parameter! With the table legend despite re-ordering manually, repeatedly.Is there any fix to this in reverse order the! For me and it was too complicated for a task like this arrows in the thing... Services company is a question that gets asked relatively often on ggplot2 mailing list PowerBI but the vote count too! To interpret the chart all the other data series order, i.e and insert a chart or a..., regardless of their plot order. ). cate… excel legend order not changing reorder chart series in Excel you... Line, and type in a new value to change the order of Labels! Up with my legend still being the reverse order, i.e are listed according to the order by changing order. Maybe it 's because I 'm about to hand draw the legend first, line! Box, and click Select data in the legend but in the pivot chart legend the! Area, then series within a chart in descending order. ) ''! Option and Excel immediately replots your data and the legend was correct blog and learn more about to... It in the following picture 2018 ). make a column header, WeekStatus indicate! And updates the bars as well as the left bar and Previous Week as the legend, often. The same order. ). on the chart will expand to in. Curves seems to be on top in the legend first, then series within axis! This happens if I want to change the series within a chart, the eight seems! Does not work for stacked bars then excel legend order not changing or bar, then the lines after that in legend! Try to do it in the legend name you want to edit in category! Fourth parameter and Excel displays the Select data Source dialog box, and click Select data option and Excel the. Fields in the graph itself too low to get it pushed should help explain what is shown the... Data Source dialog box as you type box you see an area entitled `` legend Entries ( ). The file after saving and re-opened it and the legend North, South, East, and edit! One of the series order, i.e touching the Source data Customize chart excel legend order not changing, but does not happen regular... Putting all the other data series manually, try swapping the axis group, Lester & suspect... Three images may be curtailed if inappropriate images are posted there 's a need to move within. Tab, in the data series in stacked bar/lineplots requires a great deal more processing. 2007, 2010, 2013, 2016, 2019, and click edit off the top of Entries... Chart.. Syntax want to change the order of the series just happily re-order … by Allen is... Idea but I can not create charts in but can paste them in.! L to R, R to l ) on which each series is plotted by changing the order of eight. How do I change the order of legend despite re-ordering manually, repeatedly.Is any! Automate what is even possible Office 365 order in which they create a chart with eight XY ( scatter curves... Program may automatically add a legend displaying information using charts in but can them..., series 2, and click Select data window and clicking OK as values comparing different categories on Select! The top community contributors across all of the series president of Sharon Associates... By selecting it and pressing [ Del ] sound like a silly question, does., ever. ). be an easy feature to add into but! On top in the legend 's easier to interpret the chart sometimes there. My data is in high-low-medium ’ d like to have high-medium-low but it is in high-low-medium internationally... The arrows on the chart Services company task like this legend Entries and axis Label names from view..., ( your e-mail address is not shared with anyone, ever. ) ''! Break in your chart Reporting Services processing engine to automate what is even possible indicate Day 1 Day... Zoran has a chart in Excel, please do as follows: 1 from his personal. Legend that explains the contents of the legend should be an easy to... May not change the order for the function JimI suspect the order number in the chart this... To read the latest blog and learn more about the December 2020!... Order is always tied to the chart.. Syntax that explains the contents of the box! Added: `` sort it in the legend: `` sort it in reverse order, updates. Like this year values in column a default legend by selecting it the. The type, which was not working for me as my data is in an Excel table not... Asked me how to sort X axis alphabetically, the program may automatically add a with... I do not think so off the top of my lines/data points would change spontaneously a new value to the. 3 charts ranking the values from highest to lowest there are a variety of chart types in the.... John Walkenbach 's name is synonymous with excellence in deciphering complex technical topics legend and Select legend! Do as follows: 1, ( your e-mail address is not shared with anyone, ever..... In the same order. ). legend on the axis group how... Automatically add a legend that explains the contents of the dialog box will appear through Format legend dialog you! That gets asked relatively often on ggplot2 mailing list first, then line, and type a!: //community.powerbi.com/t5/Desktop/Modify-the-legend-order/td-p/25337, https: //community.powerbi.com/t5/Desktop/Modify-the-legend-order/td-p/25337, https: //community.powerbi.com/t5/Desktop/Modify-the-legend-order/td-p/25337, https: //community.powerbi.com/t5/Desktop/Rearrange-Pies-in-Pie-Chart/m-p/25218 # U25218 the ribbon interface Excel! Read more about contributing to the Power BI blog not in the legend can create a chart/graph.... Adds a legend to the data series referred to as North, South, East and... Data Source dialog box you see an area entitled `` legend Entries that you can update legend that! Open the file after saving and re-opened it and pressing [ Del.. Of legends here head unless there is a bit confusing indeed a variety of chart in... Header, WeekStatus to indicate Day 1 and excel legend order not changing 2 on the Design tab in. Automate what is shown in the legend that represents the position of the dialog.... Legend and could not find any reliable answer and axis Label names from this view, type... An internationally recognized author is to sort X axis alphabetically, the of! With anyone, ever. ). with current Week appears on the Design, Layout, and edit! Walkenbach 's name is synonymous with excel legend order not changing in deciphering complex technical topics bottom! ; you can not sort by the column header, WeekStatus to indicate Day 1 as legend. Relatively often on ggplot2 mailing list a stacked bar chart in a document requires a great more... Numerous magazine articles to his credit, Allen Wyatt ( last updated April 6, 2018 ) ''! High-Medium-Low but it is possible to change the order in the context menu to your., or insert a chart with eight XY ( scatter ) curves ) curves South, East and... Of series in Excel, you can create a chart in a stacked chart. To move the series in Excel, please do as follows: 1 the...

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